Travel fund requests
FCE has some travel funds available for people who will be traveling to the meeting. If you'd like to request travel funds, please register for the meeting and complete the travel fund request form by March 14, 2025.
Before the meeting - Travel Authorization Requests (TARs)
If your travel request is approved, we'll ask you to complete a TAR form. You'll also need to provide the following additional information:
- Mailing address (where to send the travel reimbursement - please use your home address)
- The airline you plan to use if you're flying to the meeting.
- Any changes to the to the travel information included in your travel request.
Please submit your travel information as early as possible and allow time for your TAR to be processed. This is especially important if you want us to purchase your plane ticket or pay for your lodging, since we can't make these purchases until your TAR has been approved.
If your room rate exceeds $225 (excluding taxes), you will need to submit a justification for the extra expense with your travel reimbursement.
If you plan to rent a car, please contact Mike Rugge (ruggem@fiu.edu) before you rent your car to make sure you'll be able to get reimbursed for all of your expenses. FIU has a contract with Avis and Budget and reimburses up to $26.52/day for compact car rentals. Rentals done through other companies require a justification, will be reimbursed at the contract rate, and all expenses might not be reimbursed.
If your travel plans change or if you have any questions, please email Mike Rugge (ruggem@fiu.edu).
During the meeting - Receipts
Please collect receipts for all of the travel expenses on your TAR. All receipts must show a zero balance or indicate that they have been paid in full.
If you share the cost of a hotel room, please request a separate receipt for each person and make sure that each person's name is on the receipt. You can only be reimbursed for the cost of the room (including tax).
After the meeting - Travel Reimbursement
Please submit your receipts to Mike Rugge as soon as possible after your trip. You can send digital copies of the receipts to Mike Rugge (ruggem@fiu.edu).